Overall Objective :

The Resource Coordinator schedules all production-level resources (Animators, Illustrators, Sound etc,) and manages internal animator & sound designer capacity and utilization.


  • Reports to Head of Design.
  • Full-time W2 Employee.
  • Compensation varies based on experience.


  • Coordination
    • Schedule resources (e.g. animatic artists, style artists, animators, composers, sound designers, graphic designers, live action crew, editors) for each project based on its budget, timeline, and execution needs.
    • Run systems that monitor availability and capability for both freelance and in-house resources.
    • Monitor and forecast staffing needs.
    • Maximize resource utilization to increase project efficiency.
    • Run RFP system for contracting freelance resources.
  • Onboarding and Management
    • Onboard new freelance resources, including setting per-project rates, clarifying timeline expectations, and explaining Epipheo processes.
    • Regularly check-in with freelance resources to facilitate ongoing relationships.
    • Manage software needs for internal design resources (tracking renewals, assigning seats, etc).
    • Manage and maintain a feedback system for freelancer performance and experience on projects.
    • Own and resolve any ongoing scheduling issues in the studio.
    • Manage recruitment budget.
  • Recruiting
    • Support Head of Design in search for potential freelancers to expand resource pool.
    • Support efforts to recruit, onboard, and schedule interns.
    • Coordinate and schedule recruiting events like on-campus recruiting events, interviews, and campus speaking engagements


  • Extensive experience in project management as well as familiarity with project management software.
  • Exceptional skills in communication and organization.
  • Basic understanding of video creation process, including story boarding, style design, animation, music composition, and sound design. Knowledge and experience in live-action production is a plus.